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A Guide to the Best Recruiting Software for Small Business Needs

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Finding the right workers for your small business is vital but it can also be a challenge. As much as 92% of small businesses can’t find the labor they need to fill their vacant positions. 

Business technology has come a long way in recent years. Small business software has become an integral part of recruiting techniques. It’s important that you choose the right software options to help your business thrive.

If you’re looking for the best recruiting software for your small business needs, this guide can help. Keep reading below to learn more about each of these different types of software.



In the U.S., small businesses are responsible for creating 1.5 million jobs every year. This equates to 64% of all new jobs. BambooHR is a popular recruiting software for small businesses looking to streamline their HR processes, including recruiting.

It features an applicant tracking system (ATS) which allows you to post job openings, track candidates through the hiring process, and collaborate with your team on hiring decisions. It helps you manage resumes, schedule interviews, and maintain a database of potential hires.

BambooHR includes a self-service portal where employees can access their own information. They can also request time off and update their personal details. This can improve employee engagement and reduce the amount of time HR staff spend on administrative tasks.

BambooHR helps automate the onboarding process, which is an essential component of employee retention. This makes it easier for new hires to complete paperwork, access training materials, and get up to speed quickly. It integrates with a variety of other software systems, including payroll and benefits administration.

Zoho Recruit

Zoho Recruit also offers a robust ATS. It helps you create job postings, screen resumes, and schedule interviews efficiently.

With Zoho Recruit, you can create a database of candidates and track their progress through the hiring pipeline. The software allows you to easily search and filter candidates based on various criteria. This makes it easier to find the right fit for your job openings.

Zoho Recruit integrates with a variety of other Zoho applications, as well as third-party tools such as LinkedIn, Indeed, and Monster. This allows you to streamline your recruiting process and access all the tools you need from a single platform.


Workable provides a comprehensive ATS. This enables you to post job listings on various job boards, oversee candidate management, and facilitate team collaboration. The platform simplifies resume screening, interview scheduling, and candidate tracking processes.

Workable integrates with a variety of other tools and platforms, including job boards, background check providers, and HRIS systems. This allows you to streamline your recruiting process and access all the tools you need from a single platform.

The Workable software provides tools for sourcing candidates. This includes a built-in sourcing extension that allows you to find candidates on professional networking sites like LinkedIn. It also includes features for engaging candidates and keeping them informed throughout the hiring process.


The average time to hire across all industries is around 44 days. Jobvite easily integrates with your ATS, job boards, and candidate databases. Its Recruitment Marketing tool helps you attract and engage with passive talent to convert them into active candidates and reduce the time to hire.

AI-powered candidate matching helps businesses create lists of top candidates from the candidate relationship management (CRM) system. This allows for personalized and automated alerts. It informs candidates of new job openings and invites them to apply. 

With Jobvite, you can even tap into Executive Leadership roles through the Evolve Talent Acquisition Suite.

Trakstar Hire

Trakstar Hire, formerly Recruiterbox, is a user-friendly applicant tracking system (ATS) designed to simplify the hiring process for small businesses. With Trakstar, you can easily create job postings, manage applications, and collaborate with your team.

One of its key features is its customizable interconnected workflows, which allow you to tailor the hiring process to your specific needs. Trakstar also offers integrations with popular job boards and HR tools. This makes it easy to streamline your recruiting efforts.

Additionally, the platform provides insightful analytics and reporting, giving you valuable data to optimize your hiring process and make informed decisions. Trakstar is a valuable small business software tool if you’re looking to attract top talent and build a strong team.


Greenhouse is a comprehensive recruiting software platform for small business needs. It’s designed to help businesses streamline their hiring process and make more informed hiring decisions. It also helps businesses create a people-first company culture and connect more meaningfully with employees.

Greenhouse offers an intuitive, cloud-based recruitment software tailored for small businesses. Its suite of tools is specifically crafted to streamline the hiring process. This encompasses everything from job postings to specialized job offers.

It includes features for employee referrals and social recruiting to attract top talent. Greenhouse also allows businesses to engage in fair and equitable hiring practices and reduce unconscious bias. Studies show that 75% of job seekers have encountered some form of bias during the recruitment process.


ClearCompany offers tools for sourcing candidates. This includes elements like employee referrals and social recruiting. It also provides features for engaging candidates and keeping them informed about the status of their applications.

ClearCompany offers a comprehensive blend of features, including:

  • Applicant Tracking
  • Onboarding
  • Employee Engagement
  • Performance Management
  • Analytics and Reporting

ClearCompany also offers collaboration among hiring team members. This allows them to share feedback, rate candidates, and make informed hiring decisions together. This can help small businesses make better hiring decisions and reduce time-to-fill positions.

You can schedule a free demo of their Talent Management Solution on their website. 

iCIMS Talent Cloud

The iCIMS Talent Cloud is cloud-based talent acquisition and recruiting software for small business and medium-sized business needs. Along with its robust ATS functionality, iCIMS also includes CRM tools.

These CRM tools help businesses build and maintain relationships with candidates. This includes features for engaging candidates, nurturing talent pools, and providing personalized communication. It can be achieved through the use of methods like text, email, and chatbots.

AI tools allow businesses to utilize functions such as career pathing. This allows businesses looking to hire to tap into dynamic talent profiles. It also provides the benefit of valuable analytic data. 


Once an employee is in the process of being hired, this software can expedite onboarding and route job offers. 


SmartRecruiters stands out as a modern talent acquisition platform. It offers innovative solutions for businesses seeking to attract and hire top talent.

Its key features include a robust Applicant Tracking System (ATS) for managing job postings and candidate tracking. The platform’s emphasis on candidate sourcing and engagement extends to various channels. These include job boards and social media.

SmartRecruiters also excels in facilitating collaborative hiring. It leverages tools for shared candidate profiles and team-based evaluations. Its interview management features streamline scheduling, feedback collection, and interview consistency.

SmartRecruiters’ onboarding tools help businesses efficiently integrate new hires. Analytics and reporting capabilities provide valuable insights for optimizing recruiting techniques and strategies.

Breezy HR

Like other recruiting software options, Breezy HR also possesses a comprehensive ATS. What makes it stand out is its user-friendly design. For instance, you can create your own branded business career site with no coding required in less than 1 minute.

Drag and drop pipelines let you create your ideal hiring process. You can then organize candidates into these stages by dragging and dropping. Incognito Apply and Match Score features also ensure effective diversity and inclusion efforts.  

Post to niche and premium job boards in a snap. Breezy also lets you build an Employee Referral Program to help you effortlessly attract more top talent. Breezy HR offers both a free 14-day full feature trial and a free demo on their website. 


JazzHR lets you simplify your recruitment and hiring process. For starters, you can automate the most common tasks such as emails, interviews, and task delegation. JazzHR also lets you streamline candidate reviews with custom hiring workflows which helps you manage recruiting busywork more effectively.

The JazzHR software also cuts down on repetitive forms for candidates during the application process. This allows candidates to apply through a simple mobile application for enhanced ease.

JazzHR offers integrations with your other HR and business technology tools. This means you can connect with existing scheduling, HRIS, and even background-checking software for a seamless and easy-to-use for employers and candidates alike. You can try a demo of JazzHR on their website.

Recruit CRM

Recruit CRM combines both an ATS and a CRM together into one easy-to-use platform. It utilizes AI technology to help automate, screen, and extract information from resumes. Recruit CRM also integrates with GPT to create AI-generated email templates, as well as automatic job descriptions and summaries.

The Recruit CRM Chrome extension lets you source candidates from sites like Xing, LinkedIn, and Zoominfo. It also enables you to add records to your database in a few clicks. This helps streamline sourcing and enhance the overall recruitment process.

Recruit CRM’s integrations with Integrately and Zapier give you access to over 5,000 apps and tools. You can request a demo or start a free trial on their website.


ApplicantPro offers a streamlined ATS to help you attract and screen top talent. Recruitment Marketing enhances your recruiting techniques and strategies. This includes writing optimized job ads, job board advertising, and automatically refreshing job postings every 15-30 days. 

An Employee Referral Program lets existing employees share open jobs with family and friends. This program pays employees for their participation. 

ApplicantPro even offers full-service hiring. This lets you outsource your recruiting and hiring process. They’ll screen and attract applicants for you so you can focus on other important aspects of your business.


WorkBright enables businesses to create digital onboarding packets. This allows new hires to complete paperwork and other onboarding tasks online. It eliminates the need for paper forms and streamlines the onboarding process.

The WorkBright software is accessible via mobile devices, which permits new hires to complete onboarding tasks anytime, anywhere. This can be especially useful for remote or distributed teams. The Smart I-9 feature gives employees access to compliant and fully remote I-9 forms.

WorkBright includes a self-service portal where employees can access their onboarding documents. They can also update their personal information and complete required training. This can help improve employee engagement while also reducing the administrative burden on HR teams.


Recruitee is a modern ATS and collaborative recruiting software for small business needs. It allows businesses to create a careers site through an easy-to-use career editor with no coding required. Recruitee lets you automate tasks to save time on sourcing, interviewing, and hiring.

Recruitee includes features for collaboration among hiring team members. This lets them share feedback, rate candidates, and make informed hiring decisions together. A collaborative approach can help improve the quality of hires and reduce time-to-fill positions.

Recruitee provides tools for sourcing and engaging with candidates, including job board postings, social media integration, and employee referrals. You can book a 30-minute demo or try a free 18-day trial on the Recruitee website. 

Ceipal TalentHire

Ceipal utilizes AI to match and rank ideal candidates based on compatibility. It then instantly shares them on the recruiter dashboard in descending order. The clone feature lets employers find similar candidates within the database and ranks them based on the closest match.

The AI power of Ceipal TalentHire also actively taps into the pools of passive candidates. Even if they’re not actively seeking a new job, it gives recruiters the best possible candidates for the position. 

Integrated search functionality lets you write one job description and post it everywhere across both free and paid job boards. You can start a free software trial on Ceipal’s website. 

Learn More About the Top Recruiting Software for Small Business Use at RealBusi

Finding the best recruiting software for small business needs may seem like a challenge, but it’s actually not so hard. The right small business software can take the stress out of the recruiting and hiring process. With streamlined and automated processes well in hand, you can find the talent you need and keep your business thriving.

RealBusi understands the challenges businesses face in the day-to-day working world. Our blog content focuses on informative and insightful elements like Marketing, Management, and Professional Growth. We hope you’ll find the advice and guidance you need.

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Albert, as Editor-in-Chief of, emphasizes practical and real-world business insights, covering growth strategies and marketing innovations. His expertise shines through in the site's content, which blends thorough analysis with actionable advice, establishing as a go-to source for professionals and enthusiasts.

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